The Society of Health Policy Young Professionals biennial election is here!
All members are encouraged to cast their vote for the 2020-2022 executive board. Meet the candidates below and review their statements of interest to learn more about their unique backgrounds and vision for the future.
Dues-paying members will receive an electronic ballot via email on June 6, 2020 to participate. You must cast your vote by 11:59 pm ET on Friday, July 17, 2020. If you have any questions about your membership status or did not receive an email, please contact us at firstname.lastname@example.org. You can join or renew your membership here. You must be a dues-paying member to cast a vote.
Your participation is important to ensure that leadership fully represents our growing community and the interests of our members at large. Thank you for taking the time to help shape the Society’s future.
We are pleased to announce the following candidates:
Executive Board Position Descriptions:
The Chairperson(s) shall lead the development of the vision, strategic direction, and sustainability plan of the organization, including establishing measures to evaluate the success and opportunities for improvement and growth. In addition, the Chairperson shall assist with the implementation of such plans as appropriate. The Chairperson represents SHPYP as the public face of the organization. The Chairperson shall serve as the liaison between the Executive Board and the Advisory Board. The Chairperson is responsible for facilitating an election for new Executive Board Members before the expiration of the Board’s term. Ideally, the Chairperson should have prior experience as a member of the SHPYP Executive Board or Steering Committee.
The Vice Chairperson shall assist the Chairperson in the aforementioned responsibilities, as well as oversee the Steering Committee. The Vice Chairperson shall assume the duties of an Executive Board position when vacancies occur.
The Operations Director (formerly the Secretary) shall support and assist the Chair and Vice Chair with the internal management of the Society. The Operations Director will also support the other Executive Board members in their roles and responsibilities. Additional duties shall include:
- Keeping and maintaining the minutes and records of the organization.
- Managing the Society’s shared online drive as well as the contents of the drive.
- Overseeing the management of the Society’s vendor accounts and passwords not otherwise assigned in the Bylaws. The Operations Director is also responsible for making sure all SHPYP email accounts are checked on a regular basis by a member of the executive board or steering committee. The Operations Director may delegate management of accounts to members of the Executive Board or Steering Committee.
- Responding to general inquiries from members and non-members about the organization.
- Maintaining the Society’s Bylaws and advising the Executive Board and Steering Committee about compliance with the Bylaws. The Operations Director is responsible for leading any update to the Bylaws.
The Membership and Outreach Director shall be responsible for recruiting individuals to join the Society.
- The Membership and Outreach Director shall also lead the organization’s efforts for identifying, developing and maintaining partnerships with other entities. Such entities may include, but are not limited to, nonprofit organizations, health care and health policy contractors/consulting firms, government agencies, professional organizations, research entities, academic, etc.
- The Membership Director, along with the Chair, shall have sole responsibility for creating, updating, and managing the Member Directory including ensuring that members have paid their dues and are receiving the communications from the Society to which members are entitled.
- The Membership Director shall be responsible for fundraising, increasing the visibility of the organization, and marketing the organization. Marketing and efforts to raise the visibility of the Society shall be done in coordination with the Communications Director.
- The Membership Director shall pursue financial support for the organization to supplement membership dues. In addition, the Membership Director shall develop and maintain strategic partnerships with other organizations that will help with fundraising, programming, and other activities.
The Programming and Professional Development Directors (3 positions) The Programming and Professional Development Directors shall work collaboratively to organize programming and events for the Society’s members. The Directors shall on at least a monthly basis organize events and programs designed to facilitate networking and enhance the professional skills for the Society’s members. The Directors may facilitate the sharing of information with the Society’s members about careers in the field of health policy and related fields. Recognizing that community service is an important part of the Society’s purpose, the Programming Directors shall facilitate regular opportunities for the Society’s members to participate in community service activities. Ideally, the directors will organize at least one community service event per quarter.
The Finance Director (formerly the Treasurer) shall have the care and custody of all monies belonging to the organization and shall be solely responsible for such monies or securities of the organization. The Finance Director shall render at stated periods as the Executive Board determines a written account of the finances of the organization. In addition, the Finance Director shall:
- Serve as the main contact on the SHPYP Bank Account and will control distribution of all cards associated with the bank account. The Finance Director shall keep records of ALL monies received by the Society and paid by the Society and shall provide a financial report of such transactions to the Executive Board on at least an annual basis or by the request of the Chair. The Finance Director is responsible for keeping all vendor accounts up to date and paid in full and is responsible for overseeing and monitoring all electronic payment accounts.
- Be responsible for all annual accounting and tax filings for the DC Government, Internal Revenue Service and maintaining a P.O. box for this purpose. The Finance Director is responsible for ensuring the Society maintains its nonprofit status.
- Produce an annual budget for the Society’s operations. The budget shall include an allocation for financial reserves.
The Communications Director shall oversee the Society’s Communications to its members, and shall work to manage, coordinate, enhance, and streamline all of the organization’s means of communicating to members, potential members, partners, and others. As such the Communications Director is responsible for the following duties.
- Overseeing the organization’s website and social media accounts.
- Reviewing and approving all mass email announcements, media relations, social media posts. The Communications Director may delegate authorities to review and approve communications.
- Collaborating with the Membership and Outreach Director to increase the visibility of the organization.